Records Clerkother related Employment listings - Tillamook, OR at Geebo

Records Clerk

Tillamook, OR Tillamook, OR Full-time Full-time $17.
59 - $21.
64 an hour $17.
59 - $21.
64 an hour 5 days ago 5 days ago 5 days ago Salary $17.
59 - $21.
64 Hourly Location Tillamook, OR Job Type Full-Time Regular Job Number 2324-00006 Department Sheriff - Criminal Opening Date 07/25/2023 Closing Date 8/15/2023 11:
59 PM Pacific DESCRIPTION BENEFITS QUESTIONS Job Details Division:
Sheriff's Office Union Affiliation:
Teamsters Work Schedule:
Monday - Friday Total Hours Per Week:
40 ABOUT THE BENEFITS AND PAY STRUCTURE:
We are a non PERS employer with a generous medical, retirement, and paid time off benefits.
County pays 100% of premium on Medical, Dental & Vision.
Tillamook County Retirement Plan:
Defined Benefits Plan where County contributes 7% of gross monthly salary, earns 8% interest per annum.
Employee may contribute to an additional account, which also earn 8% interest per annum.
HRA VEBA:
Employees receive $100 per month to this personal tax-free health reimbursement account.
Employee Assistant Program Medical and Dependent Care Flexible Spending Accounts Employer paid Basic Life and AD&D Sick Leave Paid vacation after 6 months In lieu of holidays, employees accrue 8 hours of holiday credit per month.
Additional Pay applies if you meet the
Qualifications:
Bilingual pay:
Successful completion of bilingual fluency and competency, employee receives 5% incentive on base salary.
Longevity:
1% on base salary beginning after the 12th year of continuous service in the bargaining unit; 3% on base salary beginning after the 15th year of continuous service in the bargaining unit.
ABOUT THE SHERIFF'S OFFICE:
The Tillamook County Sheriff's duty is to maintain peace within the county, and as an elected official the Sheriff is accountable to the people of Tillamook County.
Citizens living and visiting Tillamook County receive many services from your Sheriff's Office.
In the unincorporated areas of Tillamook County deputies provide Law Enforcement and emergency response.
But there is much more to the Sheriff's Office than patrolling the rural parts of our county.
Some of the major operations include our 54 dedicated employees running and maintaining the Jail, Search and Rescue on land and water, processing and delivery of civil papers, Community Corrections (Parole and Probation), Court House Security, major crime team response, and support of the municipal City Police Departments.
ABOUT THE POSITION:
The mission of the Sheriff's Office Criminal Division is to serve and protect the people and property in Tillamook County.
This classification performs intermediate level clerical support services to assist Sheriff's Office recordkeeping functions.
Duties are varied and are performed within established guidelines; the employee applies judgment to determine appropriate procedures and conduct of assignment.
Examples of Essential Duties DUTIES/
Responsibilities:
(Duties assigned to this position are not all inclusive.
Additional duties may be assigned.
) Prepare and process deputy reports, forms, letters, departmental reports, statistical reports from draft, written or verbal dictation into appropriate format.
Process traffic tickets which involve several, sequential steps.
Enter codes for information in crime reports onto uniform crime reports, forward to state offices.
Assist the public in person and by telephone; direct calls to appropriate division; perform counter work and answer questions courteously and professionally related to division or department activities.
Process requests from insurance companies for copies of reports.
Enter and retrieve data in computer files either utilizing departmental or LEDS systems; specific procedural requirements are followed, and accuracy is necessary.
Retrieve data for specific request and/or monthly and administrative reports.
Prepare in appropriate format style.
Maintain case files, perform filing and record keeping duties where several systems are utilized; conduct file and record searches; photocopy for District Attorney, attorneys, insurance companies, etc.
Expunge or seal records on order of the Court.
Open, process and/or distribute mail; process and distribute teletype communications.
Typical Qualifications REQUIRED KNOWLEDGE/SKILLS/ABITILIES:
Knowledge of:
Reasonable knowledge of general office practices and procedures; reasonable knowledge of systematic filing and retrieval processes or systems relating to assigned department or program area; reasonable knowledge of word processing; reasonable knowledge of English composition, spelling, grammar, and arithmetic; basic knowledge of general record keeping and bookkeeping processes.
Skill in:
Typing rapidly and accurately; use of computers and other office equipment which includes automated equipment and systems.
Ability to:
Communicate effectively in both oral and written forms; manage time efficiently, make decisions independently in accordance with established policies and use initiative and judgment in completing tasks and responsibilities; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; plan moderately complex statements and reports; establish and maintain records, reports and statistical data; courteously meet and deal effectively with other employees, public agencies and the public.
REQUIRED EDUCATION/
Experience:
Preferred experience in clerical support experience OR a combination of education, experience, and training.
Supplemental Information SUPERVISOR
Responsibilities:
Work is performed under the general supervision of the Sheriff.
The employee uses initiative in completing routine assignments and refers to the supervisor when encountering problems or difficult situations.
Work is reviewed in progress and upon completion for accuracy and conformance to departmental policy and procedure.
Work is performed within departmental policies and procedures; federal, state and county statutes, rules, regulations; secretarial handbooks; software and equipment manuals; specialized dictionaries and reference materials.
Some judgment is used in interpretation of guidelines; however, supervisor is available for interpretation in unusual situations.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
Work is performed in an office environment and is generally sedentary; however, may require bending, hearing voice conversation, keyboarding, kneeling, lifting up to 25 pounds, pulling, pushing, reaching, sitting, standing, and walking.
SELECTION PROCESS:
Following the closing date of this recruitment, you will hear from us by email.
If you are selected as a candidate for testing and/or an interview, we will contact you to arrange a date and time.
We want to ensure that we hire the best possible staff for our County Team because we believe that the right people are our most valuable asset! Agency Tillamook County Address 201 Laurel Avenue Tillamook, Oregon, 97141 Website http:
//www.
co.
tillamook.
or.
us Job Details Division:
Sheriff's Office Union Affiliation:
Teamsters Work Schedule:
Monday - Friday Total Hours Per Week:
40 ABOUT THE BENEFITS AND PAY STRUCTURE:
We are a non PERS employer with a generous medical, retirement, and paid time off benefits.
County pays 100% of premium on Medical, Dental & Vision.
Tillamook County Retirement Plan:
Defined Benefits Plan where County contributes 7% of gross monthly salary, earns 8% interest per annum.
Employee may contribute to an additional account, which also earn 8% interest per annum.
HRA VEBA:
Employees receive $100 per month to this personal tax-free health reimbursement account.
Employee Assistant Program Medical and Dependent Care Flexible Spending Accounts Employer paid Basic Life and AD&D Sick Leave Paid vacation after 6 months In lieu of holidays, employees accrue 8 hours of holiday credit per month.
Additional Pay applies if you meet the
Qualifications:
Bilingual pay:
Successful completion of bilingual fluency and competency, employee receives 5% incentive on base salary.
Longevity:
1% on base salary beginning after the 12th year of continuous service in the bargaining unit; 3% on base salary beginning after the 15th year of continuous service in the bargaining unit.
ABOUT THE SHERIFF'S OFFICE:
The Tillamook County Sheriff's duty is to maintain peace within the county, and as an elected official the Sheriff is accountable to the people of Tillamook County.
Citizens living and visiting Tillamook County receive many services from your Sheriff's Office.
In the unincorporated areas of Tillamook County deputies provide Law Enforcement and emergency response.
But there is much more to the Sheriff's Office than patrolling the rural parts of our county.
Some of the major operations include our 54 dedicated employees running and maintaining the Jail, Search and Rescue on land and water, processing and delivery of civil papers, Community Corrections (Parole and Probation), Court House Security, major crime team response, and support of the municipal City Police Departments.
ABOUT THE POSITION:
The mission of the Sheriff's Office Criminal Division is to serve and protect the people and property in Tillamook County.
This classification performs intermediate level clerical support services to assist Sheriff's Office recordkeeping functions.
Duties are varied and are performed within established guidelines; the employee applies judgment to determine appropriate procedures and conduct of assignment.
Examples of Essential Duties DUTIES/
Responsibilities:
(Duties assigned to this position are not all inclusive.
Additional duties may be assigned.
) Prepare and process deputy reports, forms, letters, departmental reports, statistical reports from draft, written or verbal dictation into appropriate format.
Process traffic tickets which involve several, sequential steps.
Enter codes for information in crime reports onto uniform crime reports, forward to state offices.
Assist the public in person and by telephone; direct calls to appropriate division; perform counter work and answer questions courteously and professionally related to division or department activities.
Process requests from insurance companies for copies of reports.
Enter and retrieve data in computer files either utilizing departmental or LEDS systems; specific procedural requirements are followed, and accuracy is necessary.
Retrieve data for specific request and/or monthly and administrative reports.
Prepare in appropriate format style.
Maintain case files, perform filing and record keeping duties where several systems are utilized; conduct file and record searches; photocopy for District Attorney, attorneys, insurance companies, etc.
Expunge or seal records on order of the Court.
Open, process and/or distribute mail; process and distribute teletype communications.
Typical Qualifications REQUIRED KNOWLEDGE/SKILLS/ABITILIES:
Knowledge of:
Reasonable knowledge of general office practices and procedures; reasonable knowledge of systematic filing and retrieval processes or systems relating to assigned department or program area; reasonable knowledge of word processing; reasonable knowledge of English composition, spelling, grammar, and arithmetic; basic knowledge of general record keeping and bookkeeping processes.
Skill in:
Typing rapidly and accurately; use of computers and other office equipment which includes automated equipment and systems.
Ability to:
Communicate effectively in both oral and written forms; manage time efficiently, make decisions independently in accordance with established policies and use initiative and judgment in completing tasks and responsibilities; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; plan moderately complex statements and reports; establish and maintain records, reports and statistical data; courteously meet and deal effectively with other employees, public agencies and the public.
REQUIRED EDUCATION/
Experience:
Preferred experience in clerical support experience OR a combination of education, experience, and training.
Supplemental Information SUPERVISOR
Responsibilities:
Work is performed under the general supervision of the Sheriff.
The employee uses initiative in completing routine assignments and refers to the supervisor when encountering problems or difficult situations.
Work is reviewed in progress and upon completion for accuracy and conformance to departmental policy and procedure.
Work is performed within departmental policies and procedures; federal, state and county statutes, rules, regulations; secretarial handbooks; software and equipment manuals; specialized dictionaries and reference materials.
Some judgment is used in interpretation of guidelines; however, supervisor is available for interpretation in unusual situations.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
Work is performed in an office environment and is generally sedentary; however, may require bending, hearing voice conversation, keyboarding, kneeling, lifting up to 25 pounds, pulling, pushing, reaching, sitting, standing, and walking.
SELECTION PROCESS:
Following the closing date of this recruitment, you will hear from us by email.
If you are selected as a candidate for testing and/or an interview, we will contact you to arrange a date and time.
We want to ensure that we hire the best possible staff for our County Team because we believe that the right people are our most valuable asset! Tillamook County offers a generous benefits package to regular employees working 20 hours or more of the regularly scheduled work week.
Employees are eligible for health insurance benefits the first of the month following 80 hours of work in the previous month.
Health/Prescription Drug/Vision Insurance - County pays 100% of premiums.
Dental Insurance - your choice of ODS or Willamette Dental plans.
HRA VEBA - employees receive $100 a month to this personal tax-free health reimbursement account Basic Life and AD&D Insurance - premiums are fully paid by County.
Statutory Life Insurance - Eligible for $10,000 of coverage upon date of hire and paid by County Long-Term Disability Insurance - premiums are fully paid by County.
Retirement Plan - employees are eligible for the County-sponsored defined benefits (dbp) Retirement Plan after 6 full months of employment.
The County contributions are based on the employee's gross monthly salary; and earns 8% interest per annum.
Employees may also contribute into 2 types of Voluntary Accounts:
Voluntary Employee Account:
Employee contributions up to 10% of their monthly salary; and earns 8% interest per annum.
Unit Employee Account:
Employee contributions based upon units and corresponding factors; and earns 8% interest per annum.
Holiday Pay - In lieu of holidays, employees will accrue 8 hours of holiday credit per month.
Sick Leave - employees accrue at 8 hours for each calendar month of service.
Employees are eligible to use accrued leave after 6 full months of service.
Vacation - employees are eligible after 6 full months of employment.
- Available Voluntary Benefits - Flexible Spending accounts, 457(b) deferred compensation plans, supplemental life insurance plans, and AFLAC products are available for employee purchase through payroll deduction.
Agency Tillamook County Address 201 Laurel Avenue Tillamook, Oregon, 97141.
Estimated Salary: $20 to $28 per hour based on qualifications.

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